Germantown Farmers Market 2025 Application

Every Saturday from May 24 through October 11, 2025

Applicants Name: ______________________________  Business Name: ________________________________

Address: _____________________________________ City: ___________________ State: ______  Zip: _________ 

Business Phone: ______________________________________ Cell Phone:_________________________________ 

Email: ________________________________________  Website: ________________________________________ 

Does your business have social media? No    Yes  Listed as:______________________________________      

Product Categories

____ Farm/Nursery Products & Processed Farm Products _____Value Added Foods ______Craft Items 

Please give a brief description of your operation and number of years in business: 

_____________________________________________________________________________________

Vendor Payment Options 

______Season Vendor $180/season ($30 discount)
______Weekly Vendor $10/week 

Season vendor payment is due before the first market day. Weekly vendor payment is due by the end of the attended market day. 

NYS Tax ID:______________________ 

Please name the Town of Germantown and the Germantown Farmers Market as additional insured on your Certificate of Liability. 

Vendor agrees to indemnify and hold harmless the Germantown Farmers Market and its employees, volunteers, and sponsors, and the Town of Germantown, and its employees,

from any and all causes of action which may arise from the operation of this Farmers Market, not caused by negligence of the Germantown Farmers Market, its employees, volunteers,

or sponsors, or the Town of Germantown, or its employees. I grant permission for the Germantown Farmers Market to use any photos, video, etc. taken of my products or me in any

and all publicity and advertising promoting the Market.

By submitting this application, I acknowledge that this agreement has been read and understood. 

Applicant Signature_____________________________ Date _______________ 

Please email your vendor application, signed acceptance of market rules, completed crop plan, and Certificate of Liability to germantownfarmersmarket@gmail.com. 

We are an equal opportunity farmers market. We prohibit discrimination in all programs and activities on the basis of race, color, national origin, age, disability, sex, religion,

sexual orientation, veteran status or any other status protected by federal, state or local law

Germantown Farmer’s Market

Market Rules Last Revised: 2/14/2023 Market Definitions Bona fide – ● As in growers – the seller is the producer of the products being offered for sale, from lands he owns or rents, with control over the production, harvesting and marketing of the products, and a financial interest in the products. ● As in homemade products – all products are produced, baked or manufactured by the seller and are original in nature. No baked goods from mixes or purchased for finishing off will be permitted. Weekly vendor – any vendor who is permitted to sell on the market, who participates in the market less than the full season and chooses to pay on a weekly basis for any space used. Market governing body – the market’s committee, ultimately responsible for setting the policies of the market Market Manager – a person or persons empowered by the Governing Body to implement market policies and directives, and to oversee the operation of the Market. Market sponsor – any governmental agency, non-profit organization or association that lends its support to the market in any way. Seasonal lease – when a vendor signs for space for the full season and makes payment in accordance with the established fee structure. Vendor – any seller or exhibitor participating in the market. Market Governance ● The market will be sponsored by the vendors participating and will operate according to the rules set forth by the Market governing body and enforced by the Market Manager. ● The mission of the farmers market will be to provide a friendly, clean environment in which local farmers can connect directly with consumers and the public may have the opportunity to support their local farming community. ● The Market Manager is responsible for the enforcement, interpretation, and mediation of the rules and boundaries set forth by the Market governing body. General Operations ● The market will be located at Palatine Park, Germantown. The market will operate every Saturday, from 10 AM to 1 PM, and will run from the last Saturday of May to the last Saturday of September. ● Vendor set up and sales Vendors may arrive at market and set up their space starting at 8:30 AM. Vendors must be finished setting up and ready to conduct business by 9:30 AM. Vendors will not be allowed to conclude sales or break down their space until the market ends at 1 PM. ● Vendor Absence If a vendor who has been assigned a market space cannot attend the market, the vendor must give the Market Manager one week’s notice prior to the date of absence. ● Times for sales Sales outside of Market hours, 10 AM to 1 PM, will not be permitted on the Market premises. Who may sell at the market: ● Vendors selling products being offered for sale, from lands he/she owns or rents within Columbia County, with control over the production or harvesting and marketing of the products, and a financial interest in the products, will be allowed to sell at the market. ● Re-sale products of any kind may be permitted to sell at the market, with approval from Market Manager. ● Vendor applications will be reviewed and accepted or denied by the Market governing body and the Market Manager. Guidelines for Selling ● Vendors will complete and submit a market plan provided by the Market Manager no later than one week prior to first market day. Vendors will signify all market dates they plan on attending in their market plan. ● Vendors will submit a sales tax certificate to the Market Manager prior to the first market day. ● Vendors will submit a certificate of liability to the Market Manager prior to the first market day. Vendors must carry a liability policy of no less than $1 million in coverage. ● Vendor space will be completely cleaned up by the vendor at the end of each market. ● Vendors will bring their own tables, chairs, and supplies. Tables will be no longer than 6 feet. ● Vendors will take all their signage and displays with them after each market. No parts/pieces of displays will be stored on the market premises. ● Vendors will have prices clearly marked on each product or will display signage clearly indicating the price of each product available that day. ● Vendors are expected to display and sell their highest quality products at the market. Questionable products will be pulled from sale at the discretion of the Market Manager. ● Vendors utilizing samples will handle all sample foods and utensils with disposable gloves, with the exception of self-serve samples. ● There will be no smoking allowed on the market premises during operating hours. ● Alcoholic beverages will only be allowed for sale by vendors with the required permits. ● Vendors will not be permitted to make medical claims based on their product(s) unless the proper FDA approval is presented. ● There will be no political or religious vendors, or soliciting for such, permitted at the market. Stall fees and assignment Stall assignments will be made at the beginning of the market season on a first come first serve basis. Vendors approved for the market during the season will be assigned a stall where there is available space. A permanent stall space will be granted after the Vendor has attended five consecutive markets. Permanent spots expire at the end of each market season. Stall fees are as follows: ● Weekly vendors shall pay $10 per market, payable by cash or check prior to market opening. ● Seasonal Lease Vendors shall pay a discounted rate for the full market season, payable by cash or check prior to the first market day of the season. ● There are no refunds for stall fees paid to the market. Subletting of booths will not be permitted. A Vendor who shows up to the market after it has opened and does not have a permanent spot will be assigned a stall wherever there is open space. Vendors who show up late for the market three times will be banned. Compliance Complaints by Vendors and/or attendees of the market should be immediately addressed to the Market Manager. The Market Manager will review the complaint with all individuals involved and the Market governing body. A resolution will be issued in writing to each involved individual. By submitting a vendor application for this market, each vendor is agreeing to the market rules set forth within this document.

Germantown Farmers Market Agreement to Market Rules

Terms and Conditions Last updated: 4/14/19

Please read the Germantown Farmers Market operating document titled ‘Market Rules’ carefully

before agreeing to follow the Terms and Conditions outlined within the Market Rules document.

Your acceptance into and access to the Germantown Farmers Market is conditioned on your

acceptance of and compliance with the Terms and Conditions outlined within the Market Rules.

These Terms and Conditions apply to all vendors, visitors, and others who access or utilize the

Germantown Farmers Market.

By signing this document you agree to be bound by these Terms and Conditions.

Name (Print): ________________________________________

Signature: ________________________________________

Date: ________________________________________